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Artistic Programming Manager

ABOUT US

Deeply rooted in our local Beverly Hills community and influenced by cultural change, the Wallis Annenberg Center for the Performing Arts, a public-private partnership with the City of Beverly Hills, strives to be a site for the convergence of relevant, dynamic performing arts, education and civic life, strengthening our local and global community is our role as a presenter, producer, educator and community resource. We approach our work with the pioneering creative spirit of Beverly Hills and greater Los Angeles, while also recognizing that we live in a multi-cultural every-changing world guided by our core values of Trust, Artistic Courage, Enlightenment, Cooperation, Communication, Diversity, Equity and Inclusion, and Accountability.

The campus itself is a breathtaking 70,000-square-foot facility celebrating the classic and the modern and has garnered six architectural awards. The restored building features the original 1933 Beverly Hills Post Office (on the National Register of Historic Places), which serves as the theater’s dramatic yet welcoming lobby, and includes the contemporary 500-seat, state-of-the-art Bram Goldsmith Theater; the 150-seat Lovelace Studio Theater and an inviting open-air plaza for family, community and other performances.

ABOUT THE JOB

The Wallis is seeking a highly efficient Artistic Programming Manager who executes and administers all activities in the delivery of the artistic programming and supports the day-to-day operational needs of the programmed season. Additionally, this role will supervise the Artistic Coordinator in delivery of their responsibilities in the administrative support of the department. Key responsibilities include taking contracts from deal points to contract, including negotiations with artists and, in some cases, the artist’s representation, attending events as The Wallis’ representative at assigned programmed events on-site, participating in the artistic programming planning sessions related to season programming,

If you have a few years of experience managing the business-side of artistic programming and contract negotiation, work well and collaboratively with all personality types, have meticulous attention to detail, can keep confidential information confidential, and you are passionate about the performing arts and the educational programs presented by The Wallis, we want to hear from you.

WHAT YOU’LL DO

PROGRAMMING-RELATED RESPONSIBILITIES

  • Responsible for the pre-production functions related to The Wallis programming plan, which includes deal memos and full agreements, finalizing payment schedules, submitting check requests, liaise with Finance for payments, research (as needed), new hire paperwork (as needed);
  • Keep confidential information confidential;
  • Supervise the Artistic Coordinator: set employee’s goals, mentor and coach, identify and work with HR to provide professional development opportunities, work with HR to deliver annual performance evaluation, administer discipline when necessary, interview and select candidates;
  • Participate in artistic programming planning sessions related to season programming in Music, Theater, Dance, Film, and Family;
  • Attend events at The Wallis and serve as point for artists for assigned programmed events, which will require schedule flexibility on pre-scheduled evenings, nights and weekends, as needed;
  • Responsible to take the contract from deal points negotiated at a high-level by Sr. Management and finalize contracts and riders as needed for Wallis programming; Prepares union and non-union contracts and riders for all actors and stage managers;
  • Support the planning process for the Artistic team by researching and discussing potential projects for The Wallis with Artistic team;
  • Support the Director of Programming in collaboration with the General Manager and marketing team in the preparation of programming revenue projections;
  • Work with the Director of Production, and members of the production team, to prepare the preliminary fiscal year budget for artistic programs;
  • Providing a bridge for smooth communication between the Artistic Department and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff;
  • Supporting the Development, Education, and Special Events staff with additional projects, in particular: workshops, grant applications, special events and donor/VIP hosting as needed;
  • Represent the Artistic department as the liaison between the visiting companies and all other key Wallis departments to ensure a successful start time for every assigned performance. Must remain on-site at least through curtain time for assigned performances;
  • The Wallis is a dynamic working environment in which duties and responsibilities may change. Employees are expected to be flexible and responsive to changes in the scope of their duties, as assigned;

PRODUCTION-RELATED RESPONSIBILITIES (occasional)

  • Prepare and administer accurate records for payroll sheets and paychecks for actors and stage managers;
  • Manage on-boarding of actors and stage managers, which includes managing document for Actors’ Equity Association, as needed. Manage the confidentiality of i-9 verification paperwork and bank account information for artistic hires.
  • Deliver anti-harassment training to employees, including creative teams, actors and stage managers. Disseminate The Wallis’ Anti-Harassment policy to all visiting production companies and season partners;
  • Interpreting Actors’ Equity Association bylaws and utilizing them to help inform key decisions and negotiating terms with union representatives with Associate Artistic Director and Director of Production.
  • Research, vet, secure contracts for rehearsal spaces including independent site visits, if needed. Prepare rehearsal rooms together with Company Manager;
  • Managing the hiring of minor actors, including interpreting California entertainment employment regulations and providing guidance to stage management teams and colleagues. Hire and manage studio teachers for minor actors with production department;
  • Managing the casting process for each produced (and some presented shows), from conception to completion, with the Acting Chief Artistic Officer. Duties include managing the logistics and scheduling of all auditions both with creative teams and Actors’ Equity; having a key voice and say in the choice of casting contributing to the outcome of the work;
  • For produced shows, serve as a part of the producing team, including to participate in technical meetings, attend rehearsals and performances, when needed;

SKILLS & EXPERIENCE NEEDED

  • Minimum 2 years of programming experience in a performing arts venue;
  • Proven ability to handle confidential information with discretion and be adaptable to various competing demands;
  • Ability to work nights and weekends;
  • Requires majority on-site work with potential for some flexibility when the programming schedule affords it;
  • Very strong interpersonal skills are required for this role with the ability to build relationships with staff, external partners, patrons and donors;
  • Strong writing and proofreading skills. Exhibit exceptional verbal, written and interactive communication skills;
  • Mastery of Word, Excel, Outlook, PowerPoint, Zoom and Adobe Acrobat;
  • Ability to handle multiple competing priorities in a fast-paced arts environment is important;
  • Highly creative and resourceful team-player with the ability to also work independently;
  • Extraordinary attention to detail, exceptional organizational skills, ability to juggle numerous tasks simultaneously;
  • Requires a highly professional demeanor, the ability to maintain a high level of discretion with information;
  • Proactive, flexible, professional, respectful, and collegial when interacting with all people. Exhibits a positive attitude in relation with artists, their representatives, and fellow staff;
  • Requires reliable transportation to, within, and around a variety of locations (both interior and exterior) for meetings, events and other job-related activities.
  • Evidence of good work habits include but are not limited to being punctual, following The Wallis’ workplace policies, arriving prepared for meetings and events and being timely and responsive to all Board and supervisor requests;
  • Bachelor’s degree from an accredited college or university is preferred. Some college education is required;

SALARY & BENEFITS

This is a full-time, exempt position and is not eligible for overtime. The Salary range for this position is $66,560 to $78,000 per year, depending on experience, with 100% paid medical benefits, including dental, vision and life insurance ($25,000) for the employee, paid vacation, personal and sick days, 401k and paid parking. Complimentary tickets are occasionally available for performances and events at The Wallis.

HOW TO APPLY

Please apply online at www.thewallis.org/jobs
No phone calls please.

The Wallis Annenberg Center for the Performing Arts is an Equal Opportunity Employer committed to diversity and encourages applicants of any age, national origin, race, ethnicity, religion, sexual orientation, political affiliation, or gender.

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